VeterisJobs
Descripción
The Administrative Assistant position is a key support role within the organizational structure, responsible for ensuring the smooth operation of daily administrative and accounting functions. The individual in this role will manage both telephone and in-person reception services, providing a professional first point of contact for clients, suppliers, and visitors. This involves handling inquiries, directing communications appropriately, and maintaining a welcoming office environment. Additionally, the assistant will be tasked with preparing the company's accounting records, which includes processing invoices, managing expense reports, and assisting with basic bookkeeping tasks to support the finance department.A significant part of the daily work involves the systematic organization and archiving of company documentation. This ensures that all physical and digital files are accurately categorized, stored securely, and readily retrievable for audits, reporting, or internal reference. The role requires a methodical approach to data management and a strong understanding of confidentiality protocols. The assistant will also support various departments with ad-hoc administrative tasks, such as preparing correspondence, scheduling, and maintaining office supplies, contributing to overall operational efficiency.
The position demands prior experience and formal training in administrative fields, coupled with practical knowledge of accounting principles. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in standard office software. Effective communication abilities, both written and verbal, are essential for interacting with diverse stakeholders. The role operates under a temporary contract with a part-time schedule of 20 hours per week, specifically from 09:00 to 13:00. Remuneration is established in accordance with the applicable collective bargaining agreement for the cleaning sector, ensuring compliance with industry standards.